Records Clerk

Requisition ID
2017-1227
# of Openings
2
Longo Toyota
US-CA-El Monte
Division
Administration

Overview

We are looking for a candidate that can thrive in a demanding and fast pace environment.  The Records Clerk is responsible for maintain the Service departments records in an organized manner to ensure a smooth flow of paperwork.

 

INITIAL INTERVIEW PROCESS

We are excited to introduce a convenient initial VIDEO interview process.  Selected candidates will receive an invitation to participate via Spark Hire where you'll have the opportunity to present your best self; for more information and tips visit https://www.sparkhire.com/video-interviews/ace-one-way-video-interview 

 

Responsibilities

The Records Clerk must be able to do the following on a day-to-day basis:

 

  • Obtains completed records from the service department and organizes them in a files them in the appropriate place.

 

  • Maintains the online repair order database up-to-date with copies of completed repair orders.

 

  • Scans s incoming records in order to determine how and where they should be classified or filed.

 

  • Finds and retrieves information from files in response to requests from authorized users.

 

  • Performs periodic inspections of materials or files in order to ensure correct placement, legibility, and proper condition.

 

  • Eliminates outdated or unnecessary materials, destroying them or transferring them to inactive storage according to file maintenance guidelines and/or legal requirements.

 

  • Assists in all other areas of the Service department and performs other administrative duties, as needed.

 

  • Maintains high ethical standards in all actions.      

 

  • Maintains professional appearance at all times.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily and individual should possess: 

 

  • A high school diploma or equivalent;

 

 

  • A minimum of six (6) months file clerk experience, preferably in an automotive dealership;

 

 

  • Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records; of basic mathematical concepts (such as add, subtract, divide, multiply, and percentages);

 

 

  • Ability to pay attention to detail; read and comprehends instructions and information in the English language; work well with the public; communicate in a professional manner on the phone, Internet and in person; and use standard office equipment.

Why Penske Motor Group

BECAUSE WE ARE AWESOME!

Longo Toyota is a proud member of the Penske Motor Group family of automotive dealerships.  We take a different approach than others in the industry.  We provide the best possible guest experience for the tens of thousands that we serve annually, whether they are purchasing a new vehicle, a pre-owned vehicle or having their vehicle serviced by one of our expert Technicians.  Adapting to the ever changing needs of our guests and providing superior guest service is why Longo Toyota is the world's largest dealership and #1 since 1967.

We are looking for the best and brightest to join our team!

Are you eager, well-rounded, and ambitious? 

Do you value exceptional guest service? 

Are you ready for the new adventure in your career? 

Then apply with us today!

We firmly believe in transparency with everything we do and we believe in being a TEAM, which are probably the top reasons that our average Team Member has been with Longo for more than 9 years.  

 

NEED WE SAY MORE...OK, OUR TEAM MEMBERS ALSO ENJOY

  • Free Employee Parking
  • Training Opportunities through Penske College to help advance this position from a Job to a Career

  • Full Suite of Medical Benefits to include Health, Dental and Vision Insurance

  • 401K with Company Match

  • Tuition Reimbursement

  • Employee Referral Bonus Program

  • Company and Corporate Partner Discounts to companies like GE, Dell, Microsoft, Quicken and many others

  • Access to our Health & Wellness Program which includes our in-house Wellness Coach and more

 

STILL WANT TO KNOW A LITTLE MORE...

Longo Toyota Best in Town Winner 

Welcome to Longo Toyota

Longo 500 - Blast from the Past

Want to know what it’s like to work here?  Check us out on Glassdoor.com! 

PMG on Glassdoor

PMG on Facebook

 Longo Toyota Front - Night Hi-Res 2

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